EPAC’02 Quality Assurance

(version 1)

1. Take a paper from the folder
2. Open the PDF file from the archive    - //epacsrv1/PAPER PROCESSED

take the PDF file from the highest numbered sub-directory, e.g. MOPLE087v2
check that the file name is correct: PROGRAMME-CODE.pdf (upper case prog-code)

3. In the web interface to the database open the Paper Codes and Status link
4. Enter the programme code and click on More Information
5. Then perform the following checks:
• The number of pages is the same as in the database
• All pages of the document display in <5 seconds
• All pages of the document display without error
• Check the margins once more
• Ignore minor title/author changes
• Compare the hard copy with our printed version
• Look carefully at the text and:
• Check equations and figures for strange or bad fonts

6. If everything is NOT all OK
• Fix the problem and make a comment in the database

If you cannot fix it:

• Uncheck Quality OK

• Describe the problem, Red dot the paper and return it to the paper reception office.

7. If all is OK enter ‘QA’ in the comments field on the database edit page.
8. Save the database information
9. Place all paper work in the folder with the PDF version(the one with the dot) on top.