EPAC’06 Quality Assurance

Version 1.2
28 June 2007

1. Take a paper from the folder
2. Download the PDF file from the server using the editor interface
   Final Paper QA – choose the paper - Submit
3. Then perform the following checks:
• The number of pages is the same as in the database
• All pages of the document display in <5 seconds
• All pages of the document display without error
• Check the margins once more
• Ignore minor title/author changes
• Compare the hard copy with our printed version
• Look carefully at the text and:
• Check equations and figures for strange or bad fonts

4. If everything is NOT all OK

· If you can fix it in the PDF

o Fix the problem and make a comment in the database

· If you need to go back to the source

o Select QA failed - Reassign paper to me

· Upload the new version of the PDF file

If you cannot fix it:

· Select QA Failed - Assign red dot
You then need to send an email to the author explaining what you require him to do
– use the abstract search page to find the link to email facility

· Describe the problem, Red dot the paper and return it to the paper reception office.

5. If all is OK choose the QA OK and submit.
6. Place all paper work in the folder with the PDF version (the one with the dot) on top.