DESY, Hamburg
WTM, Hamburg
This poster describes the organizational structures and processes which were established for coordinating civil construction at the European XFEL. Local managements supervise the different construction sites in cooperation with a central team which manages the overall effort and provides general services (e.g. coordination, communication, safety, legal). Communication processes, workflows for reviewing, approving and distributing construction drawings and formalized change management have been defined and established. Reporting, cost management and controlling procedures have been put in place, as well as procedures for maintaining good public relations. All the processes are documented in a project handbook, and they are supported and optimized by IT systems, in particular the DESY Engineering Data Management System, DESY EDMS.
DESY, Hamburg
The European XFEL is a truly international accelerator project, as there are likely several more to come in the future. Many partners far-scattered even outside Europe will contribute to the project to a large extent collaboratively at all phases, i.e. to the conceptual design, engineering, fabrication, installation and exploitation. While the technologies are meanwhile basically mature, it is actually the extent of decentralisation, quite unusual for accelerator projects so far, which imposes now the highest demands on the management. Multitude and extent of managerial structures required for such large accelerator projects are easily underestimated in the early project stages. The European XFEL is very aware of those demands and risks and is consequently working hard to implement the necessary means. This talk will explain the project structures with their associated needs and present the management concepts and strategies, which have been developed to conquer the challenges. These concepts and strategies might be well be the ones for future accelerator projects.
