|Trace of all events/comments
|Authorís hard copy
||Paper Reception office
Before starting processing, the
defaults should be set up for Acrobat Distiller, Acrobat, PitStop, PDFMaker,
Word and the Printers. Make especially sure that all page sizes are set
correctly and the the shrink option is not on in the printer dialog.
Use Web interface (http://www.epac02.org/admin)
to assign a paper
Use the desktop application (EPAC2002) to
Process files (see below)
Print the processed paper from the final PDF
Label paper the copy with programme code
Stick a red or green dot on it
Use the desktop application to Archive the files
Enter comments via web interface to DB
Set the colour in the check box
If the source file was opened, check ĎAuthor should Proof
Pass the paperwork for filing
- Editors will be allocated a paper to work on by the database. The editor
should select the platform through the web interface so that MAC files are only
processed on MAC. Once an editor has selected a paper for processing the
author cannot re-submit without some manual intervention.
- Make sure that the .ps or .prn file has the correct name (the program
code, if not change it).
- Drag and drop the PostScript file to the Distiller.
- If the distilling works, the pdf will automatically open in Acrobat.
- Check the fonts by opening File -> Document Info -> Fonts. All fonts
should be of 'Type 1' type. With LaTeX prepared papers there will often be
some Type 3 fonts in the mathematical content but if this represents less than
15% of any one page this is still acceptable. If there is a problem go back to
the document and try to change fonts or in the case of LaTeX pass the paper to
an expert to fix the font problem. The PostScript file should be re-made and
the processing repeated from Step 3.
- Check that the number of pages is no more than 3 for contributed papers
and no more than 5 for invited papers.
- Check that all pages are readable and are displayed in a reasonable time
(every page should display in less than about 5 seconds).
- Check the page size at the bottom of the window: it should be either 595 x
842 pt (A4) or 612 x 792 pt (Letter).
- Change to full page view and enable grid (View -> Show Form Grid), if
not already on.
- Resize the document by using the PitStop Action List or, selecting Edit -> PitStop Global Change, select
the Position tab and change New Size data box to 595 x 792. Select Lower Left
option in Moving Page Contents drop-down menu and press Apply. Close the
PitStop Global Change window.
- The text should now be inside the margins on all pages. If not, the text
may be moved using 'Select Object' tool in the PitStop toolbar to the left of the window.
- If the format still is wrong, edit the document, make a new PDF preferably
using PDFMaker or by printing to the Distiller and go back to Step 3.
- Save the .pdf file using the Save As command (this will reduce file sizes
when the optimize option is checked).
- Check that the name of this final pdf is the program_code.pdf.
- Check that this file is in the correct directory.
- Print the .pdf file and if possible, compare with the original handed in
at the conference.
- Check that the size of the .pdf file is reasonable (less than 3 MB).
- If the file PostScript file has to be re-made even if the problem is
trivial, e.g. wrong paper size, stick a Red dot, record your actions through
the processing interface and forward for filing and dotting. The author will
come to the proceedings office and will be invited to proof read the paper
which has been fixed.
- If the problem is very complicated and can't be fixed by you, stick a red
dot on it. Record the details of the problem through the processing interface
and pass the paperwork to a competent person. If he can fix it, he will
request the paper specifically, fix the problem and forward the paperwork for
processing and dotting. The author will be informed of the fixing and asked to
proof read. When the editorial team cannot fix the problem, the author will be
informed of the problem and invited to fix it himself, either during the
conference, or back in his laboratory (in the following two weeks, but no
| Web Interface
Some explanations about the EPAC 2002 web interface
are given in this
Some explanations about the files transfer between
the server and your machine are given in this
| Setting up Acrobat Distiller
Some details about setting up Acrobat and in particular setting the forms
grid are given in this document.
Objects (like all of the text on the page) can be selected and moved around
using Acrobat Plug-ins. This document gives some details.
If Type 3 (bit-mapped) fonts are used (default for old LaTeX installations)
then the result is pretty awful and looks like this
- papers like this are not acceptable. (This link should be viewed on a
low magnification or smallish window to see the full effect)
Contributed papers may be up to 3 pages. [codes: A,
B or P]
Invited papers up to 5 pages. [codes: I, X, Y or Z]
||US Letter Paper|
||210 ◊ 297
||216 ◊ 279 |
||8.26 ◊ 11.68
||8.5 ◊ 11.0|
||595 ◊ 841
||612 ◊ 792|
The instructions used for
quality assurance at the conference are available